Run your recruiting like a system.
Manage every athlete, every school, and every follow-up — without losing track of what matters.
Trusted by coaches managing 10–30+ athletes
9
Signals surfaced
4
Actions pending
14
Athletes active
6
Changes today
No response in 12 days — window closing fast
Missing SAT score blocking application
Momentum rising — coach viewed profile
No activity in 14 days — conversation stalled
New coach interest — respond within 24h
Every signal surfaces a recommended action
View all →Recruiting breaks when
you lose visibility.
It doesn't break all at once. It slips one missed moment at a time.
Missed follow-ups
You miss the reply. The window closes.
Too many athletes
You don't know who to act on first.
Scattered conversations
Email. Text. Notes. Nothing lives in one place.
No clear next step
You know something needs attention, but what exactly?
You lose visibility
A school is cooling off. An athlete hasn't responded. You don't know, because nothing tells you.
CapyMatch detects these signals automatically, before you ever need to go looking.
Recruiting, organized.
Three layers. Every athlete, every school, every relationship — connected.
SEE →
Mission Control
Mission Control
See what needs attention across all athletes
Know who to act on, what's overdue, and what's changing — instantly. Every athlete, every signal, all in one place. No manual checking. No guessing.
You walk in knowing exactly what to do.
UNDERSTAND →
Athlete Pod
Athlete Pod
Understand each athlete's full recruiting picture
Progress, risks, conversations, and schools — all connected. See where they stand, what's at risk, and what needs to happen next. Nothing gets lost.
You're not guessing anymore — you're managing.
ACT →
School Pod
School Pod
Manage every relationship with clarity
Every interaction, follow-up, and next step — in one place. Know exactly where things stand. Never lose the thread of a school conversation.
Every conversation turns into a decision.
Three connected layers. One system that shows you what to do next — always.
No more switching between tools or guessing what matters.
Flagship Feature
Mission Control
See everything that needs
attention — in one view.
Every athlete. Every signal. Every action — in one view.
No spreadsheets. No guessing. Just clear priorities.
2 athletes have stale outreach — no contact in 14+ days
ReviewEmma S. → Stanford reply 2 days overdue
Jordan K. → Duke window closing this week
Avery L. → Michigan engagement up +12%
Tyler M. opened your last 3 emails
2h ago
Emma S. added a new tournament visit
5h ago
Director flagged Jordan K. for review
Yesterday
Director flagged
Jordan K. needs oversight
See who needs action right now
Every athlete's stage, momentum, and urgency visible at a glance — always current.
Spot overdue follow-ups instantly
Know exactly who's overdue and where urgency is building — automatically surfaced.
Track what changed since yesterday
Every update visible the moment you open the dashboard. No manual checking required.
Focus on what actually matters
Walk in and immediately see who to act on — not a list of everything, just the right things.
Athlete Pod
Every athlete,
fully visible.
See where they stand, what's at risk, and what needs to happen next.
Separate progress from urgency — so you know what's moving and what's at risk.
Whether you're managing 5 athletes or 50 — every signal, every gap, every opportunity surfaces automatically.
Track progress across all target schools
Separate progress from urgency — clearly
Spot missing steps before they become problems
Keep everything tied to real interactions
You're not guessing anymore — you're managing.
6+
Athletes per coach, avg
47
Active school pipelines
0
Missed follow-ups
100%
Pipeline visibility
Emma S.
Volleyball · Class '26
Avery L.
Soccer · Class '26
Tyler M.
Basketball · Class '27
Jordan K.
Volleyball · Class '27
Riley P.
Softball · Class '27
Casey W.
Lacrosse · Class '26
Turn signals
into actions.
Not just alerts — clear next steps for every situation.
Your network becomes part of the system.
Signal detected
No response in 12 days — coach email unread
Recommended actions
Click an action above to dispatch it.
Execution built in
Not just alerts.
Actual next steps.
Most tools show you the problem. CapyMatch shows you what to do. Every signal has a recommended response — dispatched without switching apps, opening email, or leaving the dashboard.
Send and track coach recommendations
See who responded — and who didn't
Follow up with purpose
Keep a record of every push forward
Send Email
Pre-loaded context. No copy-paste required.
Log Interaction
Every call, visit, and conversation on the record.
Schedule Follow-up
Set it. Forget it. It resurfaces when it's time.
Advocate
Formally prioritize an athlete across your staff.
Escalate
Loop in your director when a situation needs it.
Every action is logged, tracked, and tied back to the athlete.
Every school relationship —
under control.
Know exactly where things stand and what to do next.
No more guessing where things stand.
Follow-ups tracked. Relationships visible. Next steps clear.
School Relationships
Every school, stage, and signal in one place
Shared Task Layer
Coach and athlete tasks, tracked and owned
Full Timeline
Every interaction and change, logged automatically
Live Signal Feed
Risk, momentum, and urgency surfaced in real time
One athlete. One system.
Not spread across tools.
One place. Always current.
A pod is where everything for one athlete lives together — their school relationships, signals, shared tasks, communication history, and full timeline.
School relationships
Every school, every stage, every signal — tracked in one view
Coach and athlete tasks
Owned, assigned, tracked. Nothing falls through.
Full timeline
Every interaction, action, and change logged automatically
Live signal layer
Urgency and risk surface inside the pod as they happen
Emma S.
Volleyball · Class '26 · 12 schools
Active signal: Stanford reply 2 days overdue
Act now →Stanford
In Talks · last contact 3 days ago
Duke
Interested · last contact 9 days ago
Michigan
Researching · last contact 14 days ago
Georgetown
In Talks · last contact Yesterday
Events
Built for real
recruiting moments.
Before, during, and after events — everything stays connected.
Capture what happens live — and act on it later.
Events aren't chaos anymore. They're input.
NCAA Showcase — 14 athletes being evaluated today
3h 24m activeSignal surfaced: Emma S. — no reply in 3 days
Note logged: conversation with Jordan K. at Duke visit
Task dispatched: Tyler M. — send Michigan update today
Pipeline updated: Avery L. → Georgetown stage advanced
Action: follow-up scheduled for Riley P. after tourney
No more "I'll remember later."
Capture it now. Your pipeline updates before you walk away.
Every court-side
conversation, captured.
Recruiting doesn't slow down. Neither should your system.
When you're at a tournament and a conversation happens — capture it, dispatch an action, and sync your pipeline instantly. CapyMatch keeps the whole staff aligned without a single Slack message.
Prepare athletes and target schools before events
Know who to watch, what to say, and which schools matter most.
Capture coach interest live, in seconds
Log conversations the moment they happen — before you walk away.
Turn conversations into structured signals
Every interaction becomes data your pipeline can act on.
Follow up with context — not memory
Your notes and signals are there when you need them, exactly as you left them.
Works on any device. No app required. Fully mobile-ready.
The system works.
You can't manage what you can't see. Now you can see everything.
Follow-up speed
3×
Faster follow-ups
Act while coaches are still engaged.
Athlete visibility
47
Tracked actions per athlete
Every step across athletes and schools.
Time saved
14 min
Saved per day
Less digging, more coaching.
Pipeline visibility
100%
Visibility
Nothing hidden across your pipeline.
6+
Athletes per coach, managed with full visibility
9
Avg. signals surfaced per coach per day
100%
Pipeline visibility at all times
24hr
Average time to act after signal detected
“For the first time, I feel like I'm running recruiting — not just reacting to it.”
— Coach D. Williams, Club Director · Early Access
Testimonials
What coaches
are saying
I used to rely on memory. Now I just open CapyMatch.
Coach Dana W.
Club Coach, Midwest Volleyball
We stopped missing follow-ups — and started getting more replies.
Coach James R.
High School Coach, Elite Soccer
This is the first tool that actually fits how recruiting works.
Coach Priya M.
Director, D1 Recruiting Program
“This is the first system built for how recruiting actually works.”
Stop managing
recruiting in pieces.
CapyMatch gives your program a clear system to track athletes, manage conversations, and stay on top of every opportunity.
Built for programs managing real recruiting volume.